Frequently Asked Questions (FAQ)
What bookkeeping software does SafeGov Financial LLC use?
QuickBooks Online will be used for all bookkeeping. The advantage of QuickBooks Online is that the board will own the account and have access to all financial information at all times.
Will a bookkeeper be present at all board meetings to answer questions regarding the reports and payables presented?
A bookkeeper will attend each monthly board meeting and will have online access to the QuickBooks account for the district. They will be able to answer any questions and/or provide any additional, available information based on the financials.
Will all accounts be maintained in QuickBooks?
All accounts will be maintained and reconciled in QuickBooks, including Debt Service Accounts, Outstanding Bond Issues, Construction Accounts, etc. for a full financial picture at all times.
How will SafeGov guarantee the accuracy of the monthly bookkeeping reports?
Monthly bookkeeping reports will be printed directly from QuickBooks with no manual input. This will ensure the integrity of the data and provide up-to-date information.
Will the board be informed if a vendor invoice will exceed the agreed upon cost?
Purchase orders will be created in QuickBooks for any agreed upon fees. All vendor invoices related to that service/project will be applied to the purchase order. If an invoice will exceed the agreed upon cost, the board will be informed prior to payment being processed.